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Events
Event Planning, Coordination and Management
You've decided to host an event. That's great! What's next?
First, make a plan. Good planning will ensure the success of
your event.
Event Checklist
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√ Prepare a conservative budget. |
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√ Reserve an appropriate site. |
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√ Book speaker(s). |
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√ Acquire needed equipment. |
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√ Promote the event. |
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√ Transport and lodge speaker(s), as needed. |
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√ Staff the event. |
Public demonstrations, rallies, and marches require further
planning. For example, permits may need to be acquired.
Other Considerations
Finance—Develop a modest budget and find opportunities to cut
costs, e.g., consider sharing expenses by teaming with other
groups to co-sponsor an event.
Facility—Free/low-cost meeting rooms are usually available at
schools, churches, community centers, and local restaurants,
clubs, and theaters. Select a comfortable room based on the
estimated size of the audience. Please consider room lighting
and location of electrical outlets, availability of tables and
chairs, and the needs of your invited speaker(s). Provide a
table for literature on the Peltier case at the event, as well.
Publicity—Notify human rights and activist groups; post flyers;
ask local radio stations to make regular announcements; and
advertise the event in local papers or on blogs, in Internet
newsgroups, etc. Send us an
e-mail and we'll help you by announcing your event on this
Web site and promoting your event by other means. Please provide
the following information:
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Name of event
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Location of event
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Date and time of event
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Program and cost
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Contact information
(sponsor name, address, telephone number, e-mail
address, and Web site address, if any).
Write and
circulate a good press release. Click
here for tips.
Speakers—Active members of the LPDOC are available to
speak at events. They are familiar with our activities,
initiatives, and current efforts to gain Leonard's release.
Please give us as much advance notice as possible; our speakers
are volunteers with hectic schedules. The sponsor of an invited
LPDOC speaker is solely responsible for that speaker's travel
expenses, i.e., airfare and ground transport; a 1-night (more,
as needed) hotel/motel reservation; and meals. We recommend that
you reserve tickets in advance; provide pick-up and drop-off at
the airport; arrange for in-home lodging; and transport the
speaker to and from the event. Colleges and universities often
pay our speakers an honorarium of $500 to $1,000. Community
groups and solidarity event coordinators are not expected to
meet this requirement, but do "pass the hat" or collect
donations at the door. Honoraria and donations benefit the
Peltier legal fund. We will need the following information:
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Name of sponsor (individual or
group name and phone number)
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Date
and time of event
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Location of event
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Emphasis of your event
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The
number of people expected to attend
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Speaker preference
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Travel/lodging details (the name
and phone number of the motel/hotel where the speaker
will stay and the name and phone number of the person
who will meet the speaker on his/her arrival)
Staffing—Enlist your friends, family, colleagues, etc., to
assist you with room set-up, collecting tickets and/or
donations, distributing literature, etc.
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